There are three types of account access for these services, Individual, OAuth, and Single. All Individual and OAuth account services have a secure note in the Team vault. This note lists the administrators you can contact to gain access to the service for Individual services or lists the account you can use to get access for OAuth services. If you need to give more people access to credentials move them to a vault that they can access.If 2FA should be on for the new user account, make sure to store recovery codes in the login, and use 1Password TOTP.Single services (services that don't allow individual accounts or where it is too expensive): store the credentials in an appropriate company 1Password vault ('Team' or otherwise) so that your colleagues can sign in using the same credentials.OAuth services (authentication through GitLab or Google accounts, such as for grafana).Individual services (created manually per person, such as our Google accounts): keep your credentials to yourself by storing them in your 'Personal' vault in the GitLab 1Password team account.During onboarding you should be added to all relevant Individual services by default. ![]() Never duplicate or export credentials! If needed put them in the Team vault that the whole company can access or make a suggestion to create a new vault in the "1Password Shared Folders" Google Sheet. 1Password should be the only password vault used for teams.ĭo not copy passwords from inside a 1Password vault to a personal password vault or other password store.Do not share passwords on a per person basis by sharing them via 1Password, this makes it hard to reason about the sharing and doesn't change when the responsibilities change. When asked security questions (what is your favorite pet, etc.) do not answer truthfully since that is easy to research.Team passwords should not be duplicated or placed in personal password vaults where they can potentially be exposed to compromise. Make up an answer and write both the question and answer in 1Password. Do not share credentials via email, issue comments, chat etc.Consider using the Password Generator function in 1Password for this. ![]() This includes email addresses to login and API keys. If you want to see your vaults or ask to be added to a new one please leave a comment in the "1Password Shared Folders" Google Doc.You will be invited to applicable vaults after joining the company. You can be added to a group which has access to a vault, or you can be added directly to a vault as an individual. If there is a group that looks appropriate for you, prefer to join that. ![]() Note for the 1Password admins that handle requests: when adding an individual to a vault (instead of to a group that has access to that vault), make sure that the permissions are restricted to not allow "Export Item".Managing a dozen groups is simpler than managing hundreds of individual access settings. There is not a way of setting that as the default. If you're missing an appropriate vault make a comment in the relevant cell in the "1Password Shared Folders" Google Sheet.It is also better to add people to a group that has the access they need, instead of individual vaults.
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